Who we are
This is the privacy statement of the office of Marion Fellows MP (‘this office’, ‘we’, ‘us’, ‘our’).
This office discharges the duties and functions of an elected Member of the UK Parliament. This includes providing advocacy for the constituents of the Motherwell & Wishaw Westminster constituency.
How we use your information
This privacy statement explains how we collect and use personal information about you.
In general terms, we collect and use personal information to fulfil the following functions and associated activities as the Member of Parliament for Motherwell & Wishaw.
In order to assist you with a case, we require to collect and use your personal data for correspondence and making enquires on your behalf. We are committed to ensuring that the information we collect and use is appropriate for the purpose and does not constitute an invasion of your privacy.
In terms of being contacted for marketing and campaigning purposes we would contact you for additional consent.
We may pass your personal data on to third-party service providers in the course of dealing with your case, such as; other elected representatives, local authorities, government agencies, public bodies, health boards, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf.
We will process (collect, store and use) the information you provide in a manner compatible with the The Data Protection Act 2018 – the UK’s implementation of the EU General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary.
Only data relevant to individual cases/enquires will be collected and only processed for purposes which are compatible with the case for which it was obtained.
This may include name; address; telephone number; email address; date of birth; National Insurance number; Home Office number; Passport number, or other reference numbers, and so on.
Some personal data is classified under the 2018 Act as ‘special categories’. The following information will only be collected if relevant to your particular case; race; ethnic origin, political opinions; religious beliefs; philosophical beliefs; trade union membership; genetic data; biometric data; health data; sexual orientation.
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
How will my information be stored
Paperwork relevant to your case will be scanned into our casework system (Caseworker.mp). No paper files or original copies of documents will be retained by us unless otherwise agreed.
As of 08/01/2020, all cases will be kept for a Parliamentary term unless you are notified and give consent otherwise.
Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
- Right of access – you have the right to request a copy of the information that we hold about you.
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
- Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
- Right of portability – you have the right to have the data we hold about you transferred to another organisation.
- Right to object – you have the right to object to certain types of processing such as direct marketing.
- Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
- Right to judicial review: in the event that my office refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain.
By consenting to this privacy notice, either tacitly or explicitly, you are giving us permission to process your personal data specifically for the purposes identified.
In the event that you wish to make a complaint about how your personal data is being processed by this office or by third parties, or how your complaint has been handled, you have the right to lodge a complaint directly with this office and/or the regulator below.
Marion Fellows MP
Suite G1, Dalziel Building
7 Scott Street
Telephone: 01698 337191
Information Commissioner’s Office
This privacy statement was last updated on 19th July 2022.